Selecting the ideal office printer can improve your company’s operations. That is a bold statement but the last thing you want is your printer dying or running slowly when you have important documents to complete. Today’s laser printers do not simply print documents; they allow for better efficiency, cut costs, and increased effectiveness. 

So, given the significant variety of options for laser and inkjet printers today, it is understandable to get confused when choosing the best printers. This article will highlight the ten most operative features you want in a modern office printer.

1. Print Speed

Print speed, among other functionalities, is one of the limitations of any office printer. Print speed can be measured per page and per minute (PPM). Therefore, print speed affects the output of the office in terms of activities that demand high volume within a short period. The workflow suffers when using a slow printer and there’s a lag. 

If you’re looking to buy the fastest printers for busy offices, look for printers with at least 20 to 30 PPM for monochrome drafts and 10 to 20 PPM for color drafts. Faster printing speeds among printing devices mean that the idle time wasted waiting for documents will be reduced, and employees will be more busy. 

2. Quality of Print

Print quality is imperative if your business prints vibrant, graphics-loaded marketing materials, presentations, or documents. DPI (dots per inch) is commonly used to measure print quality. The higher the DPI, the better the output will be in terms of document clarity and details. For most office needs, a printer with 600 DPI is usually sufficient for text-only documents. Still, particularly if you need to print images or complex diagrams often, a printer with 1200 DPI or above should do the job.

3. Connectivity Options

Office printers today must offer a wide range of connectivity options because of the changing working environment. With the help of wireless printing, you can now print from any device, from laptops to smartphones and tablets. 

Also, there are services such as cloud printing. For instance, Google Cloud and Apple Air print, allow users to send documents directly to laser printers without leaving their workstations.

4. Multifunctionality (All-in-One Printer Capabilities)

This solution is perfect for companies looking to save space or need a printer dot scanner copier fax. Such printers are termed (MFPs) because they not only bring down storage space but also the number of working machines; therefore, you can minimize your maintenance expenses.

Adding the different functions in one printer also makes the work process efficient for the company. For example, our new Xerox (New) Workcentre 3345 provides you with excellent text quality, solid speed and a thorough feature set for an all-in-one laser-class printer. This means that your staff does not have to struggle with certain tasks as they can use a multifunction printer that is highly efficient and does not create clutter.

5. Duplex Printing

Duplex printing, in other words, automatic double-sided printing, is a very important aspect for business organizations that want to cut down on paper consumption. It makes it feasible for the printer to print on both sides of a single piece of paper. Indeed, it would also enhance productivity as less time will be spent on paper setup with a laser printer.

As businesses increasingly look at sustainability as one of their corporate assets, duplex printing becomes necessary for those who want to decrease their carbon output. Apart from that, it is a very simple approach to reducing paper usage.

6. Paper Handling and Design Options

Certain offices tend to have substantial printing requirements, and when this is the case, getting a printer with a bigger paper tray is recommended. Some advances in technology have led to the invention of printers that take up to 500 sheets or more, thus doing away with the need for constant change of papers. Apart from capacity, it will be best to choose printers that can accommodate different paper sizes, such as envelopes, labels, and cardstock.

This flexibility allows your office or company to perform all tasks, including printing out official documents promoting the business, such as brochures. 

7. Energy Efficiency

This is another crucial aspect not only due to the potential savings it provides a business but also due to the risk of pollution. These days, many new printers are available with an Energy Star certification that indicates their development complies with the regulations concerning energy efficiency as set by the Environmental Protection Agency. 

Most printers have power-saving options like power off after certain periods of inactivity or a sleep mode to cut off power consumption. This is essential, especially for small businesses looking to save on energy bills. 

8. Security Features

Look for printers with advanced features such as password protection, user authentication, and data encryption. This is more important in shared office space where sensitive documents are regularly printed using a multifunction laser printer.

Other high-end printers have a feature known as secure print release, which means that after sending a print command, the user has to go to the printer and use a code before their documents can be printed. This minimizes the risk of releasing/printing classified documents.

9. User-Friendly Interface 

Operative and simple printers are essential because no one wants to waste time figuring out how a printer works. A touch screen or simple control panels with a few buttons are equally crucial for effectively using a multifunction printer. Many of the new electronic printers today allow you to add a few shortcut keys making it easier for staff members to operate. 

10. Consider Any Printer Cost

Purchasing a laser printer does not end with its acquisition cost; the total cost of ownership must also be factored in. In the case of a printer, this will include the expenses for ink or toner, paper, and even the cost of repair services in a given period. While some inkjet printers may have low initial purchase prices, they will have expensive cartridges or need regular servicing, increasing the overall cost in the future.

To avoid cost wastage, buying printers that use high-yield toner cartridges or even refillable ink tanks is prudent. While these multifunction laser printers may cost more initially, they always give you more prints per cartridge, helping you cut costs in the future.

Copier Ace Pte Ltd: The Best Place To Purchase Photocopiers And Office Equipment in Singapore

In a business, time and space seem to be the most precious resources, requiring the availability of efficient office machinery. Of all the document services, copying, printing, and scanning are the most critical functions used by every business organization, and large companies expect access to reliable machines capable of getting jobs done. 

Copier Ace Pte Ltd is one of the most trustworthy players in this market, providing high-quality printers, photocopiers and other multifunction devices made by the best global companies like Canon and Xerox. With a vision of providing value-added products and services in Asia, Xerox Copier Ace is recognized as a trustworthy source for any company looking for effective but cheap office solutions. Copier Ace supplies these multifunction printers at a significant cost, enabling us to rank high amongst other companies providing for the welfare of the employees.